Please read these terms carefully. By ticking the acceptance box when you register, you agree to be bound by them. If you do not agree, you must not register for or use the platform.
The Generic Curriculum Passport (“the Platform”, “we”, “us”, “our”) is operated by CJ Butterworth Ltd, a company registered in England and Wales (company number 11687742), registered office 22 Leslie Avenue, Wirral, CH49 1RS.
CJ Butterworth Ltd is the data controller for personal information held on the Platform. To contact us about these terms, your account, or your data, email support@generic-curriculum-passport.co.uk.
The Platform is a digital portfolio tool that lets dental trainees record and track evidence of their training against the GDC Generic Curriculum competencies. Educators you are linked to (such as your Assigned Educational Supervisor and Training Programme Director) are given read-only access to your portfolio so they can review your progress.
The Platform is a record-keeping tool. It supports your training records but does not replace your own professional responsibility for maintaining your portfolio or for meeting the requirements of your training programme, your deanery, or the GDC.
You must accept these terms before you can use the Platform. You confirm your acceptance by ticking the box on the registration form. Only trainees register directly; educators are invited onto the Platform by a trainee.
By registering, you confirm that:
We may decline or withdraw access if these conditions are not met.
You are responsible for keeping your login details secure and for all activity that takes place under your account. Do not share your password or let anyone else use your account. Tell us promptly if you believe someone else has gained access to it. You must only access your own account.
You agree to use the Platform lawfully and only for maintaining your own training portfolio. You must not attempt to access another user’s account or data, interfere with the security or operation of the Platform, or use it for any unlawful or improper purpose.
You must not upload any patient-identifiable information to the Platform. This includes, but is not limited to, patient names, dates of birth, addresses, NHS or hospital numbers, photographs in which a patient is identifiable, and any clinical images, documents, or radiographs that contain patient-identifying details.
Before uploading any evidence, you must fully anonymise it. You are solely responsible for ensuring that everything you upload complies with your professional obligations on patient confidentiality, including GDC standards and UK data protection law. We are not responsible for any patient-identifiable information you upload in breach of this clause, and we may remove it and suspend your account.
You keep ownership of the evidence and information you upload. You grant us a limited licence to store and display that content only as needed to provide the Platform to you and your linked educators.
You are responsible for keeping your own copies of your data. The Platform lets you download a full backup of your evidence at any time from Settings → Data & Privacy (a ZIP organised by domain). We strongly recommend you do this regularly so you always hold an independent copy of your portfolio. We do not guarantee that your data will never be lost, and we are not a substitute for your own backups.
Use of the Platform may require a paid subscription. Where a subscription applies, the current fee, billing period, and cancellation terms are shown to you at the point of payment before you commit.
In some cases your subscription may be paid on your behalf by a third party, such as your deanery or training body. Whether this applies, and the arrangements for it, will be made clear to you separately.
Subscription fees are non-refundable except where the law requires otherwise. You can cancel at any time; cancellation stops your next renewal, and your access continues until the end of the period you have already paid for.
We aim to keep the Platform running reliably but provide it “as is”. We do not guarantee that it will always be available or free from errors or interruptions. We may update, suspend, or withdraw all or part of the Platform, and will give you reasonable notice where we can.
We do not exclude or limit our liability where it would be unlawful to do so, including for death or personal injury caused by our negligence, or for fraud.
Subject to that, and to the maximum extent permitted by law, we are not liable for any indirect or consequential loss, loss of profit, or loss of data, or for any loss arising from your reliance on the Platform as your sole record. As set out in clauses 2 and 8, the Platform supports but does not replace your own responsibility for your portfolio, and you should keep your own backup.
We may suspend or close your account if you break these terms or misuse the Platform.
You can close your own account at any time from Settings → Data & Privacy. When you do, your account is scheduled for deletion and your data is kept for a short reactivation window during which you can restore it by signing in again. After that window your account and all associated data are permanently deleted. Any active subscription is cancelled when you request deletion.
We handle your personal information in line with our Privacy Policy, which explains what we collect, how we use it, how long we keep it, and your rights under UK GDPR. The Privacy Policy is available from your account settings and is separate from these terms.
We may update these terms from time to time. If we make a significant change we will let you know. Continuing to use the Platform after a change means you accept the updated terms.
These terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.
By ticking “I have read and agree to the Terms and Conditions” on the registration form, you confirm that you accept these terms.